Large communities of owners, their management and operation.
How to manage large communities of owners?
How to manage large urbanisations and mancommunities?
How to process the urban development conservation entity?
Managing shared properties and shared spaces has always been a challenge, but when it comes to large communities, commonwealths or urban conservation entities, the complexity is magnified. These entities are not only home to a larger number of owners, but also cover vast territories, including a wide range of shared facilities and services. From gardens and leisure areas to lighting and sewerage infrastructure, the management and maintenance challenges are numerous.
This article will summarise the particularities and challenges presented by these large groupings, providing a clear vision and practical advice on how to approach their management and administration effectively.
Differences between Urban Conservation Entities and Communities of Owners
Although both figures are linked to the management and administration of spaces shared by several owners, they present clear differences that need to be identified:
Origin and nature: while communities of owners arise from the Horizontal Property Law and are private in nature, EUCs are of a public nature, created mainly to carry out conservation functions in specific urban development areas that local administrations do not assume.
Functions: Owners’ associations are mainly responsible for the administration, maintenance and repair of common elements in buildings, such as stairs, roofs or façades. EUCs, on the other hand, are responsible for the maintenance of an entire urbanisation, which may include streets, parks, street lighting, among others.
Compulsory membership: While in a community of owners, all owners of a property are automatically members, in EUCs membership is compulsory for all owners of a given urbanisation or area, even if not all of them actively participate.
Legal personality: EUCs acquire legal personality when they are entered in the Register of Collaborative Urban Development Entities, which gives them certain rights and obligations. Communities of owners do not have a similar legal personality.
Administrative acts: Decisions taken by EUCs are of an administrative nature and can be appealed before the administration, while decisions of communities of owners are taken in Owners’ Meetings and are governed by the Horizontal Property Law.
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Tips for the correct management of large communities, urban conservation entities and mancomunidades.
Appoint a professional administrator: This expert will be in charge of ensuring the correct functioning of the community, managing payments, attending to requirements and ensuring compliance with regulations.
Establish clear communication channels: With the diversity and magnitude of owners and residents in large urbanisations, it is essential to have effective means of communication, whether through email, mobile apps or notice boards.
Encourage active participation of all owners in meetings and important decisions.
Regulate the rules of coexistence: Establishing clear regulations on the use of common areas, quiet hours, use of sports facilities and other areas is essential to ensure harmonious coexistence.
Keep organised and transparent accounts, allowing all members to have access to and understand income and expenditure.
Plan an annual budget: Establishing a detailed and realistic budget will allow you to anticipate expenses and avoid unforeseen events. This includes maintenance of common areas, cleaning services, security, among others.
Hold regular meetings: Meetings, both ordinary and extraordinary, allow owners to be informed and make consensual decisions.
Establish a preventive maintenance plan for common areas and services, avoiding major expenses in the future.
Constantly update on the regulations and laws that govern both the communities of neighbours and the Urbanistic Conservation Entities.
Conclusion, Opinions and Analysis
The management of large communities of owners, mancomunidades and urban conservation entities, although similar in some respects, presents substantial differences that need to be specifically addressed. Effective and organised management is essential to ensure the well-being of residents and the preservation of common spaces in these communities. Understanding their particularities and making informed decisions are key to the successful management of these entities.
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